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In a traditional spreadsheet program, cross-referencing data between sheets is a laborious and fragile process, and requires making manual updates in many different locations whenever any information is changed. What high school do they go to? What services do we provide them? Who has donated to their scholarship, and how much is their scholarship? We needed a dynamic system that could link those things together.”
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“But by year 2 or 3,” she says, “it was beginning to be much more complex, and we needed a full CRM to get the full picture of what was going on with a student. This was adequate when the number of students and donors was still very small. When Adamson first arrived at ScholarMatch, all of the information on donors, students, and donations was scattered across a handful of messy, shared word docs. Any resemblance to real people or organizations is coincidental. We needed something that we could transform ourselves, and something that my staff could use without any computer programming expertise,” Adamson says.Ī redacted and simplified version of ScholarMatch’s Airtable base. “We didn’t have the budget to pay for a tech person to come in and set up a system for us. Traditional database systems were out of the question: in addition to being inflexible and costly, they required tens of thousands of dollars in implementation. To manage a nonprofit with thousands of stakeholders - donors, students, volunteers, colleges, and more - ScholarMatch needed a reliable platform that could easily house and cross-reference many different types of information. Getting ScholarMatch to its current size was no easy feat, requiring not just determination, but organization.
From their drop-in center across the street from 826 Valencia, in San Francisco’s Mission District, they provide the financial aid, coaching, and career support needed to ensure a successful graduation. Today, ScholarMatch works with over 600 students per year, and provides active support and mentorship throughout the entire college application and enrollment process, all the way up to college graduation. In the beginning, ScholarMatch served 39 students, exclusively through its hands-off crowdfunding website. “We want our scholars to know that someone from their community supports them, and cares about them,” says Diana Adamson, Executive Director of ScholarMatch.Īdam Savage (“Mythbusters”) and Aisha Tyler (“ Archer,” “ Whose Line Is It Anyway?”), the emcees at ScholarMatch’s “Definitely-Not-Trivial Trivia Night” in August 2011.
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Kickstarter, launched the year prior, provided inspiration for ScholarMatch’s model: each student’s scholarship is crowdfunded by donors, and the donors receive a series of updates from the student, creating a tangible link between their support and a student’s success. So in 2010, Eggers founded another nonprofit - ScholarMatch - dedicated to making scholarships possible for these driven but disadvantaged high schoolers. But soon, they had hundreds of students applying for these six slots - it was heartbreaking to have to turn down hundreds of qualified candidates, each with their own compelling stories. As part of its services, 826 Valencia offers six college scholarships every year. Though best known as the author of the widely acclaimed memoir A Heartbreaking Work of Staggering Genius, he also founded the nonprofit 826 Valencia in 2002, which provides writing tutoring for underserved students. The origins of ScholarMatchĭave Eggers has always been passionate about education. ScholarMatch keeps all the information related to their students, donors, donations, program schedules and attendance, volunteers, alumni, press mentions, and much, much more in a comprehensive database, which allows them to see quickly how these different categories are interconnected in meaningful ways.Įspecially for a nonprofit without the budget to pay for an outside tech consultant to set up custom database software, Airtable provides a solution which is robust enough to handle complex problems and versatile enough to scale with a growing organization. As the organization grew larger, and broadened its mission to include comprehensive college counseling services, ScholarMatch was able to easily adapt its database to fit its changing needs.
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ScholarMatch, a small nonprofit serving underprivileged students by crowdfunding college scholarships, started using an Airtable database as an inexpensive and flexible software solution for managing donors and donations. ScholarMatch’s drop-in center, at 849 Valencia.
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